Project management,

When to use Scrum in your project?

by Veronica 06/09/2020

Almost every company uses elements of Agile methodology in project management. At work, you can come across phrases such as: “put this task in the backlog”, “we will work on it during the next sprint”, “discuss it with Scrum Master”. The knowledge and application of the principles of working in the Scrum technique will bring benefits to the entire team. However, is a well-known and commonly used scrum a good solution for all projects?

What is Scrum?

There are over one hundred different methods and tools under the common Agile label. Currently, the most popular is Scrum. It is used by over 60% of organizations. Scrum is a framework method that organizes the process of building complex products.

Keypoints of the Scrum:

  • Divide the organization’s resources into small, cross-functional, self-organizing teams.
  • Split the whole workload into small, specific tasks, giving them the right priority and estimating the amount of work needed.
  • Divide the time allocated to a given project into specific iterations (usually 2-4 weeks).
  • Discuss and optimize the priorities and time spent on specific tasks.
  • Optimize the entire process by organizing a retrospective meeting after the project.

Scrum is used to build complex products, mainly software. It allows to explore new business or technological ideas, minimizes the risk of experimentation. It works great when one wants to maintain the constant pace of product development that can’t be planned in detail at the start. Instead of dedicating the big task of building, a large product to a large group of people, focus on small teams working in short iterations that provide minor parts of the final product.

You can find more info about Scrum in our earlier post, in which we compare the Scrum and Kanban methodologies:

Why Scrum ?

The Agile methodology was created with the software development process in mind. But it is so flexible that companies from other industries can also successfully use it. Working according to Agile principles increases the efficiency and effectiveness of the team. Everything is based on one consistent set of rules. By determining the number of tasks assigned to each two-week sprint, employees can set realistic goals that they can achieve in a short time.

Working in Scrum gives a sense of responsibility and influence on the individual components of the project. Of course, you cannot forget about the higher comfort of work. The wonderful feeling that comes out when a completed task is highlighted in green. All this makes employees more motivated and focused on achieving their goals in the next sprint.

Below you will find some tips when using Scrum is advisable and effective.

When to use Scrum?

Not clearly defined requirements

There are times when the customer has a general product view, with no complex details. The lack of a clear definition of requirements has several consequences. First of all, it is impossible to estimate the time and costs of the project. Second, if the requirements are not defined, a large number of changes will occur during development. In this situation, it is best to use Scrum because it is flexible. You have with the possibility of adapting the process to the expected results.

Changes during development

Even though the requirements are well defined, changes are likely to occur as the project progresses. We recommend using Scrum. You should take into account the flexibility of Scrum methodology. To more easily adapt to changes and new requirements.

Test the solution

If you want to develop a new MVP product, try to test it on the market against real numbers generated by real customers. Based on the data obtained in this way, significant changes to the product can be made. Thanks to applying Scrum, you get feedback. You can correct what is necessary for the MVP, to ensure that the end product is as expected.

Full availability of Product Owner

The participation, dedication, and total availability of the Product Owner in the project is a fundamental pillar of the correct use of Scrum. He’s the one who prioritizes User Stories and helps the team refine definitions.

Type of contract with the customer

It is important that the contract concluded with the client should match with the methodology. A certain price range is always managed, adding things at the expense of eliminating others. The best alternative is to use Scrum. All necessary changes can be made during the development of the project.

If the project you are working on meets the above requirements. Working in the Scrum methodology will be a great help for the entire team. But remember, before adopting a methodology, You should first consider its effectiveness in various projects. It is incorrect to assume that since the methodology has been successfully used in other projects, it will also work in the current concept.